SAINIK SCHOOL, KALIKIRI CHITTOOR DIST, ANDHRA PRADESH SSKAL/ 3006/QM/ 2 015,Date 10 Feb 2016

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1 SAINIK SCHOOL, KALIKIRI CHITTOOR DIST, ANDHRA PRADESH SSKAL/ 3006/QM/ 2 015,Date 10 Feb 2016 Appendix N TENDER FORM FOR SUPPLY OF CLOTHING ITEMS (Any alteration / addition made in the tender form will make it null and void) 1. Sealed tenders are invited from agencies, manufacturing units of good repute having sound financial background and experience, by 1200 hrs on 29 Feb 2016 for supply of the following items under rate contract for a period of one year i.e., from 31 Mar 2016 to 01 Apr Tender forms are available at school office on payment of Rs 300/- (nonrefundable) in the shape of SBI DEMAND DRAFT in favour of PRINCIPAL, SAINIK SCHOOL KALIKIRI, payable at KALIKIRI, (CODE NO ), up to 1200 hr s on 29 Feb Earnest money Rs. 5000/- in the form of Demand Draft, refundable on finalisation of tender, in favour of Principal Sainik School Kalikiri, as mentioned above, is to be submitted along with filled-in tender form. In case the tender form is downloaded from the school website ( received by post, or by any other means, it shall accompany two separate demand drafts for Rs 500/- (non-refundable amount towards the cost of the form) and Rs 5000 /- ( towards EMD). In case, cost of tender form, and /or EMD is not deposited, the tender will be summarily rejected and the draft accompanying the tender form shall be forfeited. Tenders will be opened at 1230 hrs on 01 Mar 2016 in presence of the bidders / authorised agents, in the School premises. Principal reserves the right to accept or reject any or all tenders without assigning reasons thereof. 3. TERMS AND CONDITIO NS FOR SUPPLY OF CLOTHING AND OTHER ITEMS (a) The rates quoted should be for the clothing items of Grade I Quality inclusive of all charges, all taxes including VAT, for free delivery at the school site on stipulated date & time. The contract shall be for the period from 31 Mar 2016 to 01 Apr However, it will come in to effect from the date of actual issue of supply orders. The firm must compulsorily quote the brand / make of items along with rates, where applicable. (b) The firm must quote IT, Sales Tax, CST, UATT, UPST registration numbers, TIN, as applicable and attach documentary proof for the same along with the tender papers. (c) Incomplete, illegible and over written tenders are likely to be rejected by the board of officers. Also, it is not mandatory on the part of Principal, Sainik School Kalikiri to award contract to the agency / firm quoted the lowest. The decision of the Principal is final in case of acceptance / rejection of any tender depending on merit / quality and the factors in the interest of the school. (d) Sample of each items must be submitted with the tender / or during opening of tenders, as applicable. Tender will not be entertained without. (e) The bidder is to note that once contract is finalised, after due negotiations of rates, he has to deposit 5% of total cost of indented items as security amount in the form of DD, before the indent for supply is placed. In case the approved bidder fails to deposit security money by the due date, the EMD will stand forfeited and he has no further claim of the contract and forfeited amount.

2 (f) Items will be supplied as per the indent within stipulated time mentioned in the supply order. Collection of supply order from the school along with measurement for stitching is the responsibility of the Contractor. Inferior, sub-standard quality and substitute of items will not be accepted. Items supplied must be of latest make adhering to specifications as demanded by the school. Refitting if any, would be borne by the Contractor for which no extra payment would be made. (g) Request for enhancement of rates of any items under any circumstances, will not be considered once the rates are finalised. Hence, the bidder is to quote rates accordingly, keeping the market forces factor in mind. The market standing of the contractor in terms of permanent shop, infrastructure, financial soundness, previous service to the school, etc., shall be verified before award of the contract. (h) Payment will be made by crossed cheque only, once in a month on submission of the corrected bill, within a month from the date of the receipt of the corrected bill for the items actually received in good condition. Alternatively, the school would prefer to directly credit the amount to the agency s business account with State Bank of India, through core banking solutions. 2% of deduction from each payment will be made, where applicable, towards Income Tax. No advance payment is permissible. (i) In the event of short supply or failure of supply on the stipulated date and time or rejection of the supply, the school is at liberty to purchase the indented items from the local market without prejudice. The excess cost paid over and above the contract rate of such items locally purchased, inclusive of charges and departmental charges will be recoverable from amount due to be paid to the contactor by way of redemption of monthly bill or from the security deposit. In addition a penalty to the extent of Rs.100/- will be imposed for any day during the month if the Principal, Sainik School Kalikiri is convinced that the failure in meeting the demand either in part or full is due to the carelessness or negligence of the supplier. (j) All supplies will be subject to approval by the Principal, Sainik School, Kalikiri or by a representative appointed by him before they are finally accepted / or any payment made. Supply will be delivered at school premises at the cost of the contractor and when needed and where applicable, will be compared with the brand / already obtained, and inspected. Damaged or inferior items will have to be replaced by the contractor at his cost. (k) Inability on the part of the contractor, to continue with the contract any time during the approved tenure will be liable to forfeiture of the entire security amount deposited with the school, without any notice and the contract shall be awarded to the next agency, without any prejudice. (l) The Principal, Sainik School Kalikiri reserves the right to or not to demand any item / service, given in the tender. (m) In case of any dispute, the decision of the Principal, Sainik School Kalikiri shall be final which will be disposed of within the Chittoor court jurisdiction only. (n) Rates should be quoted in figure as well as in words also. (o) After final approval of the tender, the supplier will have to deposit the security 5% of the amount in accordance with the total cost of the tender items; however, the earnest money may be adjusted into security money. (p) The sealed envelope of the tender paper will be stipulated with the category of items for which the tender is submitted i.e. TENDER FOR SUPPLY OF CLOTHING ITEMS.

3 4. The above mentioned details and terms and conditions have been read and understood by me/us and I/we express my /our acceptance towards them same. Also, I have enclosed the following documents along with this tender form. (a) Demand draft of Rs towards cost of the tender form if the application is downloaded from school website (b) Demand draft of Rs as EMD 5. Samples are non-returnable and no payment will be made by the school for the same for successful tenderer. Signature of the Bidder: Name: Address: Tel: Seal if any: Administrative Officer Sainik School Kalikiri Phone No: sainik.kalikiri@gmail.com

4 Sainik School Kalikiri Quotation Cadet Clothing for the Academic Year Sl. Material UoM Qty No 1 Blazer with monogram Coat Blazer Navy Blue Serge Cloth Size 26 to 36 (depending on the actual with detachable School Crest on Left pocket and internal pockets with flaps on either side. (Margin to increase the length of arms and length of 2 ) Button as per 2 Pullover Cashmilon As per School Sample (depending on the actual measurements of cadets 10 to 14 years 3 Khaki Shirts with Stitching Cloth Polyester Viscose khaki JCT 80:20 (Size: depending on the actual 4 Half Pant Khaki with Stitching Cloth Polyester Viscose khaki JCT 80:20 (Size: depending on the actual 5 White Half Pant 6 Half Pant Black 7 Full Pant Black 8 Full Pant Grey Colour 9 White Full Hand Shirts 10 White Half Hand Shirts Nos 1400 Nos 1400 Quoted Rate per One Qty

5 11 School Pattern Neck Tie with following specifications:- (i) Polyester woven Cloth (ii) Diagonal stripes (iii) School Crest- 2 cm x 1.5 Cm (iv) Length 50 & 56 (v) Width - 3 ½ at the broadest point As per school 12 Hackles- As per school 13 House Colour tag - As per school Pairs Shoes Leather Black Oxford pattern Pairs 800 Size: 2 to 5 15 Shoes Leather Black Oxford pattern Size: 6 to Canvas White Shoes Size: 2 to 5 Pairs Canvas White Shoes Size: 6 to Shoe sports size 2 to 5 (Running) Pairs Shoe sports size 6 to 10 (Running) 20 White Socks Size: 2 to 10 (cotton) Pairs Black Socks Size: 2 to 10 (cotton) Pairs Night Dress cotton (light blue color with white stripes) 23 Good Quality Leather Belts as per school 24 Formation Sign (Side batch for student) as per school 25 Good Quality Nylon Belt as per school 26 Scarf (cotton) as per school Nos Beret ( Maroon Caps) as per school 28 T-Shirts (White) with following requirements:- (i) Terrycot blended fabric (ii) With collar, without pocket. (iii) School Crest embroidered on left side (iv) Size as per actual measurement 29 Hand Kerchief Pure White Cotton 12 inch by 12 inch 30 Jersey With School Logo as per school 31 Title Shoulder SSK in Chrome (Side Pair 500 Badge) as per school size 32 Cap Badge as per school 33 Lanyard as per school Nos Name Plate Plastic Bilingual as per school

6 35 School Pattern Track Suit with hood having following specifications:- (i) Polyester fabric (ii) Full length good quality zipper (iii) Ribs at the cuffs (iv) Open Bottom of the trouser (v) School Crest embroidered on left side of the top (vi) Size as per actual measurement 36 School Pattern Track Suit lower only Size as per actual measurement 37 Bed Cover Cotton (in four house colours) Size 225 cm x 150 cm with School Crest on one end and three scarlet Strips on the border. (Colour should not fade) 38 Mosquito Net 76 inch by 39 inch by 60 inch Good quality Nylon Net 39 School Satchel bags (colour pattern as per school). School Logo to be printed as per Nos 400 Nos 400 NOTE: Quotation, without relevant s will not be opened and treated as rejected. TIN/VAT/CST/VAT No. (Copy must be enclosed)] Terms and Conditions, if any:- Date: Signature: Firm s Seal Phone No: