Public Assistance Verification Matrix

Transcription

1 Always use the Minimal Standard. The preferred method of verification is listed first. f it is not available, go to the next method. = Collateral Contact; = Client Statement; = Hard Copy; = nterface Note: these values may not be valid values for CBMS. Eligibility Criteria FA CW MA AF AEPTABLE SOURCE NON Absent Parent Fill out the Child Support Referral nformation page Agreement not to Sponsor U.S. Citizenship Date of Birth Form must be signed by all qualified noncitizens and is available in CBMS AF and CW accepts when citizenship is not questionable. SVES/SCHP may be used, if available. Citizenship will be verified electronically through the SCHP for Medical, or original documents when Electronic Verification is not available When entering citizenship, the source should match what was used to verify citizenship. DOB Verified via SVES, SOLQ, SDX, BENDEX, SAVE Birth certificate Page 1 of 9

2 Eligibility Criteria FA CW MA AF AEPTABLE SOURCE NON Death The SSA Death nterface is only acceptable for MA. For AF, CW, and FA the SSA Death nterface will trigger a VCL For FA: Death nformation will follow Simplified Reporting rules unless a Burial Assistance application is processed, then it will follow Verified Upon Receipt (VUR) rules. Once verified, death information will affect an AF or CW case. For MA once death information is verified, run EDBC back to the death month and authorize the termination for the med span to be end dated to equal the date of death. Page 2 of 9

3 Eligibility Criteria FA CW MA AF AEPTABLE SOURCE NON Deductions *excluding shelter (Dependent care, medical, child support paid, etc.) For AF, the only deductions allowed are unreimbursed medical expenses including Medicare premiums when deeming nonrecipient spousal income for OAP. Dependent care (provider statement, receipt) AES nterface (for Child Support) For FA, customers only have to verify the first $35.01 of a medical expense in order to receive the Standard Medical Expense Deduction (SMED) of $165. For FA, if a customer pays more than $ in medical expenses, it s encouraged they verify their actual expense amount. They will be eligible to receive a deduction based on their actual expense amount (minus $35). Following documents that show Child Support Deductions: Court Order/Order Number FSR Printouts UB Paycheck Stub Social Security nterface or Award Letter For FA, verification requirements of deductions may differ at RRR. Refer to rule (B). For, the 5% disregard is only applied when a member is over income. Page 3 of 9

4 Eligibility Criteria FA CW MA AF AEPTABLE SOURCE NON Disability/ncapacity Observation by EF worker for EF exemption Doctor s statement Med9 (required for ANDSO) ARG determination (acceptable for ANDSO) ANDSO: After receiving a completed Med9 with Box 2 checked, the RFM is completed for those with a 6 month or longer disability. nterface acceptable for AND Dual Participation (Out of state) Employment Termination Felony Drug Conviction Financial Aid (Higher Education) Collateral call PARS report Discontinuation notices Work Number Collateral call to former employer DOLE Employment letter Layoff papers Collateral call Confirmed participation in or completion of a drug treatment program Prison/Jail Records Parole/Probation Records CW/AF: Only countable income are work study earnings above the need standard Collateral call Statement, letter or records from school/organization Financial Aid Verification Award Letter For FA/CW/AF financial aid is exempt. For FA, You would only have to enter Work Study information if the student s receipt of Work study would make them eligible for FA. For MA, financial aid is only counted if it is used for living expenses. Page 4 of 9

5 Eligibility Criteria FA CW MA AF AEPTABLE SOURCE NON Fugitive, Fleeing Call to law enforcement Felon, or Parole State Auditor s Report Violator Hard Copy Documentation from law enforcement For FA, person must be aware that warrant has been issued to be considered fleeing; there is a 4 part test used to determine a fleeing felon for FA refer to rule (B) Household Client statement unless composition questionable dentity (Only verified once) For FA, only for HOH Valid driver s license, DMV D card, DMV nterface, or state identity card Work or school D card (for cash programs refer to the Lawful Presence Desk Aid) Military service D NOT ALL NCLUSVE for FA, please refer to rule Page 5 of 9

6 Eligibility Criteria FA CW MA AF AEPTABLE SOURCE NON ncome Earned, Unearned, and n Kind (Wages, Selfemployment, child support, SSA, etc.) For earned income, must be able to determine accurate, representative income with a minimum amount of verification Lawful Presence Affidavit only * Work Number Collateral call to employer Earning statements or check stubs SelfEmployment: recent RS tax return or business records *For FA, the customer s selfattestation is an acceptable source for selfemployment. However it s entered into CBMS as selfemployment ledger. *AF and CW accept the client s written statement of income and itemized expenses. *For MA, a ledger is acceptable. For FA, SCorp or LLC: refer to rule 4.403(F) Cash contributions: Statement from person or agency providing the money or making payment for you Employer Statement Statement from person providing nkind income Consider Reasonable Compatibility for Medicaid Child support: Out of state verification Current court records Statement from parent providing support Support agreement Divorce or separation decree AES nterface For FA, Client Statement is an acceptable source if the client reports going over the 130% FPL For FA, verification requirements of income may differ at RRR. Refer to rule (B). For MA, Client Statement is acceptable if the income can be verified by the nterface. Signed lawful presence affidavit Or DMV lawful presence interface Page 6 of 9

7 Eligibility Criteria FA CW MA AF AEPTABLE SOURCE NON Living arrangements (minors) Marital Status / Civil Union Parent Custody Agreement (Exercises Responsibility) Pregnancy and Estimated Due Date Program Disqualifications Pursuit of Available ncome Group homes, maternity homes, nonbiological parent Refer to individual county policy for other approved setting criteria * * For AF, need or of divorce or legal separation. acceptable for all other status though the verification source should match what is contained in the file and/or CBMS. Court documents Letter signed by parent(s) *Specified Caretaker for CW customer does not have any documents then worker should use PPP and document Caretakers Proof of custody *Only applicable for FA if two HHs are disputing custody and are applying for FA for the same child(ren) For FA EF exemption: worker observation, Doctor s statement, or For CW, Doctor s statement, medical record with due date, medical assessment report edrs (then verify with State mentioned) For FA: f information is found in edrs, client can affirm that information through. f client will not affirm, we must verify DQ period and decision date or waiver date with other state Proof of application for UB/VA benefits/railroad retirement/social Security or Private Retirement, etc. Page 7 of 9

8 Eligibility Criteria FA CW MA AF AEPTABLE SOURCE NON Qualified noncitizens SAVE status Form 94, 151, 551 or other valid United States Citizenship and mmigration Service (USCS) records SA 40Quarter Social Security Number nquiry For MA, Client Statement is acceptable if verified through the interface. Relationship Residency Resources (Bank accounts, cars, insurance, etc.) * * * Collateral contact Birth certificate Adoption papers or records Hospital or public health records of birth and parentage Bureau of Vital Statistics documents School or day care records Child support paternity records BA or Tribal records Marriage license/tribal marriage certificates Divorce/Custody papers Court records of parentage Client statement unless questionable Lease Mail DMV card Kelly Blue Book Current bank or credit union statement(s) (including Online printouts) nsurance policy *FA: Resources count only for HHs subject to standard eligibility rules. Use unless questionable *FA: Vehicles exempt for ALL HHs. NOT ALL NCLUSVE FOR ALL TYPES OF RESOURCES Retro Med Date of service up to 90 days back from date of app including verification of income for the date spans Page 8 of 9

9 Eligibility Criteria FA CW MA AF AEPTABLE SOURCE NON Shelter Costs (Rent/Mortgage/ Taxes/nsurance/ HOA) Social Security Number FA: Client statement unless questionable Collateral call Statement from mortgage company or bank Current lease, rental receipt Statement by landlord *Only needed for AND/ and OAP *CBMS does not count SMs per rule for ANDSO. SVES nterface Application for SSN Sponsor nformation Standard Utility Allowance (SUA) Student nformation (high school) Third Party nsurance Secondary SAVE Affidavit of Support 864 All Sponsor income, resources, and household comp. should be obtained. For FA, resources count only for Standard Eligibility households. For FA, only request Sponsor income, resources and household comp. when the sponsored individual is an eligible noncitizen. LEAP For AF only required if needed to determine responsibility for fair share in addition to shelter costs Verification from school if: 1618 & HOH 1618 employed & living with parents For CW: all schoolaged children should be enrolled in school and CW should verify enrollment for children 1618 and ask what is the highest graded completed for CW customers aged 6 and over. Copy of Medical nsurance Card both sides BENDEX nsurance Policy Numbers Page 9 of 9