REPORTING GUIDELINES FOR THE REGULATION GOVERNING REPORTING TO THE CENTRAL CREDIT REGISTER

Transcription

1 STATISTICS DEPARTMENT Statistical Information Systems and Data Management Division REPORTING GUIDELINES FOR THE REGULATION GOVERNING REPORTING TO THE CENTRAL CREDIT REGISTER June 2014

2 I Contents 1. Introduction Purpose of the Central Credit Register (CCR) ( Zentralkreditregister ) Legal Bases Reports to the Oesterreichische Nationalbank Reporting Principles Institutions Subject to Reporting Requirements Events Triggering a Reporting Obligation Scope of Report Scope of Report for Credit Institutions Scope of Report for Financial Institutions Scope of Report for Contract Insurance Undertakings Scope of Report for Foreign Branches of Austrian-Incorporated Reporting Entities Pursuant to Article 1 para. 1 nos. 1 to 3 of the Central Credit Register Reporting Regulation Timing of Report Principle of Reporting Individual Borrowers Organizational Process of Reporting to the Oesterreichische Nationalbank Information and Assistance Available From the Oesterreichische Nationalbank Identification Numbers Identification Number Requests and Reports Transmission of Identifying Data Reports Data Carriers for Credit Exposure Reports/Reports of Risk Information: Validation Routines (Processing Improbable Reports) Statement of Liability Reports Service of the Oesterreichische Nationalbank Central Credit Register Exposure Information System Requests Concerning Obligor Exposure Requests Concerning the Exposure of a Group of Connected Clients Standing Orders for Exposure Reports Content of the Exposure Report from the Reports Service of Oesterreichische Nationalbank Identifying Data Reports Definition of Borrower The Term Borrower Special Types of Borrowers Obligor Groups Sole Proprietorships Branch Offices Standardized Indices of Credit Products Groups of Connected Clients Principles for the Formation of Groups Total Risk Group Control Relationship: Financial dependency Registered Partnerships for the Conduct of a Commercial Enterprise and their Partners with Unlimited Liability Content of the Identifying Data Report Report Indicating the Composition of Obligor Groups Report Indicating the Composition of Groups of Connected Clients Issuer Requests CENTRAL CREDIT REGISTER REPORTING GUIDELINES, JUNE 2014

3 II 4. Credit exposure report/report of risk information The Terms Line of Credit / Facility, Value Determination Definition of Lines of Credit/Guarantee Facilities Value Determination Net Exposure Value = "Exposure Value" ( ) Repurchase Agreements (Repos) Syndicated Loans Report Content Exposures to be Reported in the Balance Sheet ( , , ) Specialized Lending ( , ) Ownership Interests (Equity) ( ) Short-Term and Long-Term Interbank Exposures ( or ) Revolving Available Credit Facilities ( , ) Non-Revolving Credit Facilities and Loans ( , ) Lease Receivables ( , ) Characteristics of a Lease Timing of Reports on Lease Transactions Lines of Credit Amount and Report of Drawdown Leases in Trust Syndicated Lease Transactions Securitized Exposures ( ) TrusteeLoans ( , ) Reports Relating to Specialized Institutions Off-Balance Sheet Transactions Pursuant to Annex I to Regulation (EU) No 575/2013 ( , ) Other Guarantee Credits ( , ) Lending Commitments ( ) Guarantee Credits for the Benefit of another Institution Subject to Reporting Requirements ( , ) Trustee Loans Annex I ( , ) Credit Derivatives ( ) Counterparty Default Risk pursuant to Annex II to Regulation (EU) No 575/2013 and Credit Derivatives Trading Book Risk Information Past-Due Claims Specific Valuation Allowances BorrowerRating/Probability of Default (PD)/Rating System NR Reporting No Risk Information Required Rating System ( ) Credit Rating ( ) Probability of Default (PD) ( ) Risk Weighted Assets (RWA) ( ) Expected Loss (EL) ( ) Selected Approach ( ) for Calculating the Capital Requirement Collateral Eligible Collateral Pursuant to Regulation (EU) No 575/ Thereof Personal Collateral ( ) Thereof Real Estate Collateral ( ) Thereof Other Physical Collateral ( ) Thereof Financial Collateral ( ) Collateral Pursuant to Internal Risk Management ( ) Synthetic Securitization ( ) Credit Derivatives and Other Structured Products Definitions and General Reporting Principles Protection Seller of Unfunded Credit Derivatives (e.g. Credit Default Swaps or Total Return Swaps) Protection Seller of Funded Credit Derivatives (e.g. Credit Linked Notes) CENTRAL CREDIT REGISTER REPORTING GUIDELINES, JUNE 2014

4 III Protection Buyer of Unfunded Credit Derivatives (e.g. Credit Default Swaps or Total Return Swaps) Protection Buyer of Funded Credit Derivatives (e.g. Credit Linked Notes) Other Structured Products Central Credit Register Securitization Report Legal Bases Tables Definitions Securitization and Securitization Tranches Timing of Report Value Determination and Reporting Principles Reporting as the Investor in a Securitization Tranche Reporting as the Originator of a Securitization Tranche Reporting as the Sponsor, Servicer, or in another Function in a Securitization Report Content Identifying Data for the Securitization Product Type Code ( ) Securitization Type ( ) Geographical Allocation of Reference Value Country/Region (Underlying) ( ) Market Value Code ( ) Exposure Information Market Value/Model Value ( ) Notional Amount ( ) IFRS Carrying Amount Book Value (Commercial Code) on the Balance Sheet ( ) Book Value (Commercial Code) of Credit Derivatives ( ) Net Exposure Value ("Exposure Value") Risk Information Weighted Average Life ( ) Attachment and Detachment Points Tranche Rating/Probability of Default (PD)/Rating System Rating System ( ) Credit Rating ( ) Probability of Default ( ) Risk Weighted Assets (RWA) ( ) Selected Approach for Calculating the Capital Requirement ( ) Collateral ANNEX Text of Article 75 of the Federal Banking Act Text of Central Credit Register Reporting Regulation (Regulation on Reporting to the Central Credit Register) Regulation on the International Exchange of Data from the Central Credit Register Communication Channels and Formats for Submitting/Receiving Reports on Exposures and Groups of Connected Clients to/from the Central Credit Register and for Validation Routines Central Credit Register Statement of Liability INDEX CENTRAL CREDIT REGISTER REPORTING GUIDELINES, JUNE 2014

5 1. Introduction 1.1 Purpose of the Central Credit Register (CCR) ( Zentralkreditregister ) The Central Credit Register makes an important contribution to financial market stability by supplying information on credit risk to the Austrian Financial Market Authority (FMA) and the Oesterreichische Nationalbank in their function as supervisory bodies. Moreover, it is a service provided to credit and financial institutions as well as the insurance industry. The purpose of the Central Credit Register is to supply quick and accurate information on potential or actual total exposures of borrowers with liabilities exceeding the reporting limit specified in the Central Credit Register (hereinafter referred to as borrowers ) based on the sum of borrowings reported by credit and financial institutions as well as insurance companies (hereinafter referred to as institutions ). The reports to the Central Credit Register are administered by the Statistical Information System and Data Management Division (SIDAT) of the Oesterreichische Nationalbank. Terminology: borrower / obligor The information to be provided in the reports to the Central Credit Register has been expanded to include items to which the limited term borrower no longer applies. Thus the question of how to most appropriately designate the borrower/obligor (the entity in which ownership interests exist) has arisen. We hope it will be understood that while we continue to use the common term borrower, we expressly regard this as also referring to items in the report to which the term loan does not apply. 1.2 Legal Bases The Federal Banking Act (Bankwesengesetz BWG), the Regulation Governing Reporting to the Central Credit Register (Zentralkreditregistermeldungs-Verordnung ZKRM-V) and the Regulation on the International Exchange of Data from the Central Credit Register (Verordnung über den Internationalen Austausch von Daten des zentralen Kreditregisters) form the legal bases for reporting to the Central Credit Register. Pursuant to Article 75 of the Federal Banking Act (Federal Law Gazette No. 13/2014), credit and financial institutions as well as contract insurance undertakings are required to report loans exceeding the reporting limit to the Oesterreichische Nationalbank. In addition to the institutions participating in the reporting system, the Oesterreichische Nationalbank must also pursuant to Article 75 para. 5 of the Federal Banking Act inform the auditing authorities (the audit section of the Savings Bank Auditing Association, cooperative auditing associations, CENTRAL CREDIT REGISTER REPORTING GUIDELINES, JUNE

6 appointed bank auditors, and deposit insurance facilities) upon request of the amount of any reported exposures to an obligor, a borrower group, or a group of connected customers, without taking into account derivative instruments pursuant to Annex II to Regulation (EU) No 575/2013 or credit derivatives pursuant to Annex I to Regulation (EU) No 575/2013; the information provided must include the number of lenders. The details to be reported are specified in the Central Credit Register Reporting Regulation as amended by Regulation 108 (2014) of the Financial Market Authority and in the Regulation of the Financial Market Authority on the International Exchange of Data from the Central Credit Register (CCR Exchange Regulation). CENTRAL CREDIT REGISTER REPORTING GUIDELINES, JUNE

7 2. Reports to the Oesterreichische Nationalbank 2.1 Reporting Principles Institutions Subject to Reporting Requirements Pursuant to Article 1 para. 1 of the Central Credit Register Reporting Regulation, the following institutions are subject to reporting requirements: 1. Credit institutions pursuant to Article 1 para. 1 of the Federal Banking Act; 2. Financial institutions pursuant to Article 1 para. 2 of the Federal Banking Act (including licensed payment service providers); 3. Contract insurance undertakings pursuant to Article 1 para. 1 of the Insurance Supervision Act (Versicherungsaufsichtsgesetz VAG) established in Austria as well as Austrian branch offices of contract insurance undertakings of Member States or non-eea countries; 4. Austrian branches of Member State CRR credit institutions pursuant to Article 9 of the Federal Banking Act; 5. Austrian branches of Member State CRR financial institutions pursuant to Article 11 of the Federal Banking Act; 6. Austrian branches of subsidiaries of Member State CRR financial institutions pursuant to Article 13 of the Federal Banking Act. This also includes CRR credit institutions, CRR investment firms and CRR financial institutions pursuant to Article 1a para. 1 of the Federal Banking Act. Reports from institutions pursuant to Article 1 para.1 nos. 1 to 3 of the Central Credit Register Reporting Regulation that are incorporated in Austria must be submitted by the parent entity; reports concerning foreign branches of such institutions must be identified separately. Other institutions subject to reporting requirements must submit the reports through their branches located in Austria. In the case of fiduciary relationships, the reports must be made via the trustee insofar as the trustee is an institution subject to reporting requirements. The trustor may only submit the reports by way of exception if the trustor is generally subject to reporting requirements and the trustee is not an institution subject to reporting requirements (cf. Article 1 para. 3 of the Central Credit Register Reporting Regulation) Events Triggering a Reporting Obligation The reporting obligation is triggered if, on the last day of the month, the exposures or liquidity facilities extended to an obligor (including lending commitments) within the meaning of the transactions referred to in Article 75 para. 1 no. 1 of the Federal Banking Act (Article 1 para. 1 nos. 3, 4, 6, 8 and 12 and para. 2 no. 1 of the Federal Banking Act and Article 1 para. 2 nos. 3, 4 of the Federal Banking Act and Article 6 of the Austrian Payment Services Act [Zahlungsdienstgesetzt ZaDiG]), or the ownership interests, interbank CENTRAL CREDIT REGISTER REPORTING GUIDELINES, JUNE

8 exposures, securitized exposures, or other credit derivatives pursuant to Annex I to Regulation (EU) No 575/2013 attributable to such obligor, reach or exceed a total of EUR 350, or the equivalent foreign currency amount (cf. No Timing of Report). The decisive factor in determining such amount is the accounting balance as of the reporting date, irrespective of the value date. The Central Credit Register reporting threshold of EUR 350, is applicable on an aggregate amount basis in the case of issuers reported in both the main Central Credit Register report and the Central Credit Register securitization report (unconsolidated). This means that the figures reported for issuers in either the main Central Credit Register report or the Central Credit Register securitization report may be below the Central Credit Register reporting threshold as long as their combined amount reaches or exceeds the threshold. Securitization tranches must be reported by credit institutes if the sum of the book values reported for all of an issuer's securitization tranches (Items and ) reaches or exceeds the Central Credit Register reporting threshold, or if such sum reaches or exceeds the Central Credit Register reporting threshold when combined with the amounts reported for the issuer in the main Central Credit Register report. Financial institutes and contract insurance undertakings report securitization tranches as other securitized exposure to the Main Central Credit Register Report and not in the Central Credit Register Securitization Report. Examples of aggregated reporting requirements for issuers: A) Main Central Credit Register report Non-revolving cash credit extended to Issuer X: total lines of credit and amount drawn of EUR 200 thousand. Central Credit Register Securitization Report Investment in tranches by Issuer X: EUR 200 thousand. Both amounts reported. B) Main Central Credit Register report Non-revolving cash credit extended to Issuer X: total lines of credit and amount drawn of EUR 200 thousand. Central Credit Register Securitization Report Investment in tranches by Issuer X: EUR 50 thousand. CENTRAL CREDIT REGISTER REPORTING GUIDELINES, JUNE

9 No report made. C) Main Central Credit Register report Non-revolving cash credit extended to Issuer X: total lines of credit and amount drawn of EUR 200 thousand. Central Credit Register Securitization Report Investment in tranches by Issuer X: EUR 50 thousand. Assumption of risk from credit derivative referencing tranche: EUR 300 thousand. Both amounts reported. D) Main Central Credit Register report Non-revolving cash credit extended to Issuer X: total lines of credit of EUR 360 thousand. Central Credit Register Securitization Report Investment in tranches by Issuer X: EUR 200 thousand. Both amounts reported. PLEASE NOTE: A distinction must be made between the events triggering the reporting obligation (see above) and other information subject to reporting requirements pursuant to Article 75 para. 1 nos. 3 to 5 of the Federal Banking Act, which varies depending on the type of reporting institution as described in Article 75 paras. 2 and 3 of the Federal Banking Act (cf. No Scope of Report). Loans and lines of credit subject to reporting requirements within the meaning of Article 1 para. 1 nos. 3, 4, 6, 8 and 12 and para. 2 no. 1 of the Federal Banking Act refer to: Para. 1 no. 3 Lending business The conclusion of money-lending agreements and the extension of monetary loans. Para. 1 no. 4 Discounting business The purchase of checks and bills of exchange, and in particular the discounting of bills of exchange. Para. 1 no. 6 Credit card business The issuance and administration of payment instruments such as credit cards, bank checks, and CENTRAL CREDIT REGISTER REPORTING GUIDELINES, JUNE

10 travelers' checks, whereby the term for which the credit is extended is not limited in the case of credit cards. Para. 1 no. 8 Guarantee business The assumption of suretyships, guarantees, and other forms of liability on behalf of other parties, insofar as the obligation assumed is monetary in nature. Para. 1 no. 12 Home financing savings and loan business The extension of home financing loans in accordance with the Act on Home Financing Savings and Loan Associations (Bausparkassengesetz BSpG). Para. 2 no. 1 Leasing business The conclusion of lease agreements. Loans and lines of credit subject to reporting requirements within the meaning of Article 1 para. 2 nos. 3, 4 and 6 of the Payment Services Act refer to: Payment service business Direct debits, card payments, and credit transfers where the payment transactions are covered by a line of credit extended to a payment service user (payment transaction with credit granted). The payment instrument business and the digitalized payment business. Other reportable transactions refer to: Securitized exposures claims evidenced by securities. Ownership interests all directly held ownership interests in other legal entities, including shares in investment funds. Interbank exposures within the meaning of the Central Credit Register all exposures to other credit institutions or central banks that have not been reported in other exposure categories (such as revolving available credit or securitized exposures). Credit derivatives pursuant to Annex I to Regulation (EU) No 575/2013 and derivatives pursuant to Annex II to Regulation (EU) No 575/2013. In the event a borrower (or a borrower group) subject to reporting requirements falls below the reporting threshold as of the next reporting date, no report must be filed on such borrower, nor must any notification that the borrower is no longer subject to reporting requirements be filed. However, if none of a reporting entity s borrowers exceeds the reporting threshold as of the next reporting date, Article 2 para. 5 of the Central Credit Register Reporting Regulation requires that a negative report be filed once with respect to the latter-mentioned reporting date. Thus it is only necessary to file a negative report if a report has been made regarding a Central Credit Register reporting document (central credits, CENTRAL CREDIT REGISTER REPORTING GUIDELINES, JUNE

11 securitization report, or VQ) but no report is to be made for the following reporting date. The requirement to file a negative report applies separately to each specific document (main Central Credit Register report and Central Credit Register securitization report). Example: Report for June Main Central Credit Register report: YES Central Credit Register securitization report: YES Report for July Main Central Credit Register report: YES Central Credit Register securitization report: NO Report for August Main Central Credit Register report: YES Central Credit Register securitization report: NO Negative report required No negative report required Report for September Main Central Credit Register report: NO Negative report required Central Credit Register securitization report: YES Report for October Main Central Credit Register report: NO No negative report required Central Credit Register securitization report: NO Negative report required Report for November Main Central Credit Register report: NO No negative report required Central Credit Register securitization report: NO No negative report required CENTRAL CREDIT REGISTER REPORTING GUIDELINES, JUNE

12 Exposure information triggering the reporting obligation Lines of credit Drawdown Exposure Value Exposures to be reported in the balance sheet thereof specialized lending thereof ownership interests thereof short-term interbank exposures up to one year thereof long-term interbank exposures longer than one year thereof revolving available credit thereof non-revolving credit facilities and loans thereof lease receivables thereof securitized exposures thereof credit linked amount + identity of underlying (*1-n incidence) thereof trustee loans Exposures arising from off-balance sheet transactions pursuant to Annex I to Regulation (EU) No 575/ thereof other guarantee credits thereof lending commitments thereof guarantee credits for the benefit of another institution subject to reporting requirements thereof trustee loans thereof credit derivatives Counterparty default risk arising from derivatives pursuant to Annex II to Regulation (EU) No 575/2013 and credit derivatives Exposure value pursuant Art. 275 of Regulation (EU) No 575/ Exposure value pursuant Art. 274, 276 und 283 ff. of Regulation (EU) No 575/ thereof value of credit derivatives pursuant Art. 274, 276 und 283 ff. of Regulation (EU) No 575/ Trading book Risk Information Past - due claims Specific valuation allowances (SVAs) Rating system Credit rating Probability of default (PD) Risk-weighted assets (RWA) Expected loss (EL) Method Table 1: Triggering a Report to the Central Credit Register Remarks: Items triggering the reporting obligation (highlighted in yellow): Calculation of lines of credit subject to reporting requirements (green typeface): The total lines of credit (both drawdowns and available lines of credit) relating to Items , to , and plus the lines of credit relating to Items to must be taken into account. Calculation of drawdowns subject to reporting requirements (red typeface): Items to and plus Items and to and Items and must be taken into account. The Exposure Value equates to the exposure value pursuant to COREP-ITS. CENTRAL CREDIT REGISTER REPORTING GUIDELINES, JUNE

13 The Central Credit Register reporting threshold of EUR 350, is applicable on an aggregate amount basis in the case of issuers reported in both the main Central Credit Register report and the Central Credit Register securitization report. Securitization tranches must be reported if the sum of the book values reported for all of an issuer's securitization tranches (Items and ) reaches or exceeds the Central Credit Register reporting threshold, or if such sum reaches or exceeds the Central Credit Register reporting threshold when combined with the figures required to be reported for the issuer in the main Central Credit Register report Scope of Report The Central Credit Register reports comprise two reporting documents: The Main Central Credit Register report The Central Credit Register securitization report (cf. No. 5 Central Credit Register Securitization Report) The two reports are made separately, although they are viewed jointly with respect to calculating issuers' reporting thresholds. The Central Credit Register report includes information from the main Central Credit Register report as well as figures from the Central Credit Register securitization report. All entities reporting to the Central Credit Register (credit and financial institutions as well as insurance companies) are required to submit a main Central Credit Register report and a Central Credit Register securitization report, though in differing scopes. Credit institutions are also required to submit reports on groups of connected clients. The main Central Credit Register report comprises three parts: Identifying data report Credit exposure report/report of risk information and collateral Transmission of explanatory documentation regarding risk exposure Information must be provided on the lines of credit granted to borrowers to which the reporting requirements apply along with the actual drawdowns (book values) and the exposure value, broken down into the exposure categories specified in Article 2 para. 1 of the Central Credit Register Reporting Regulation. All amounts to be specified in euros or euro equivalents must be stated in thousands of euros. CENTRAL CREDIT REGISTER REPORTING GUIDELINES, JUNE

14 Scope of Report for Credit Institutions Regulation Governing Reporting to the Central Credit Register Annex 1A Table Central Credit Register Main Report for Credit Institutions Exposure information Lines of credit Drawdown Exposure Value Exposures to be reported in the balance sheet thereof specialized lending thereof ownership interests thereof short-term interbank exposures up to one year thereof long-term interbank exposures longer than one year thereof revolving available credit thereof non-revolving credit facilities and loans thereof lease receivables thereof securitized exposures thereof credit linked amount + identity of underlying (*1-n incidence) thereof trustee loans Exposures arising from off-balance sheet transactions pursuant to Annex I to Regulation (EU) No 575/ thereof other guarantee credits thereof lending commitments thereof guarantee credits for the benefit of another institution subject to reporting requirements thereof trustee loans thereof credit derivatives Counterparty default risk arising from derivatives pursuant to Annex II to Regulation (EU) No 575/2013 and credit derivatives Exposure value pursuant Art. 275 of Regulation (EU) No 575/ Exposure value pursuant Art. 274, 276 und 283 ff. of Regulation (EU) No 575/ thereof value of credit derivatives pursuant Art. 274, 276 und 283 ff. of Regulation (EU) No 575/ Trading book Risk information Past - due claims Specific valuation allowances (SVAs) Rating system Credit rating Probability of default (PD) Risk-weighted assets (RWA) Expected loss (EL) Method must be filled out must be mandatorily filled out by IRB-Banks Table 2: Central Credit Register Main Report for Credit Institutions must not be filled out CENTRAL CREDIT REGISTER REPORTING GUIDELINES, JUNE

15 Collateral Report: Central Credit Register Main Report for Credit Institutions Value of the collateral Eligible collateral pursuant Regulation (EU) No 575/ thereof personal collateral thereof public guarantees thereof guaranteed by another institution subject to reporting requirements thereof credit derivatives thereof credit derivative amount + identity of counterparties (*1-n incidence) thereof real estate collateral thereof other physical collateral thereof financial collateral Collateral pursuant to internal risk management thereof credit derivatives in the trading book thereof credit derivative amount + identity of counterparties (*1-n incidence) thereof credit derivatives in the banking book thereof credit derivative amount + identity of counterparties (*1-n incidence) thereof financial collateral Synthetic securitization Table 3: Central Credit Register Collateral Report Main Report for Credit Institutions Identifying data Report: Name, address, and any other information required for positive identification of the obligor/obligor group. Reports specifying the groups of connected clients. Credit exposure report/report of risk information: Exposures (book value) pursuant to Articles 107 and 111 of Regulation (EU) No 575/2013. This includes exposures in the form of asset items, off-balance sheet transactions pursuant to Annex I to Regulation (EU) No 575/2013, and derivatives pursuant to Annex II to Regulation (EU) No 575/2013. Exposure limits The total lines of credit (both drawdowns and available lines of credit) relating to Items , to , and plus the lines of credit relating to Items to must be taken into account. Exposure value for the total exposures to be reported in the balance sheet ( ), the total off-balance sheet transactions pursuant to Annex I to Regulation (EU) No 575/2013 ( ), and the total for derivative instruments pursuant to Annex II to Regulation (EU) No 575/2013 ( ) and for exposures held in the trading book ( ). CENTRAL CREDIT REGISTER REPORTING GUIDELINES, JUNE

16 Ownership interests (equity) ( ) as a sub-item of exposures to be reported in the balance sheet. Risk information depending on the method selected (Except funds, real estate funds and severance funds: no risk information as Article 75 para. 1 no. 4 of the Federal Banking Act does not apply; in this case, own funds requirements pursuant to Article 3 para. 3 of the Federal Banking Act are based on the provisions of the Investment Fund Act (Investmentfondsgesetz - InvFG) 2011, which deviate from the provisions for credit institutions and the terminology used in the Federal Banking Act.). Transmission of explanatory documentation regarding risk exposure Branch offices operating in Austria pursuant to Article 9 para. 1 of the Federal Banking Act may make use of the calculations made by their parent institution in accordance with the regulations of the parent s country of incorporation for the purpose of reporting to the Central Credit Register, provided the required calculations are based upon a standard to which such branch offices are not subject in Austria. CENTRAL CREDIT REGISTER REPORTING GUIDELINES, JUNE

17 Scope of Report for Financial Institutions Regulation Governing Reporting to the Central Credit Register Annex 2A Table Central Credit Register Main Report for Financial Institutions Exposure information Lines of credit Drawdown Exposures to be reported in the balance sheet thereof revolving available credit thereof non-revolving credit facilities and loans thereof lease receivables thereof securitized exposures thereof credit linked amount + identity of underlying (*1-n incidence) thereof trustee loans Exposures arising from off-balance sheet transactions pursuant to Annex I to Regulation (EU) No 575/ thereof other guarantee credits thereof lending commitments thereof guarantee credits for the benefit of another institution subject to reporting requirements thereof trustee loans thereof credit derivatives Risk information Specific valuation allowances (SVAs) Rating system Credit rating must be filled out Table 4: Central Credit Register Main Report for Financial Institutions must not be filled out Collateral Report: Central Credit Register Main Report for Financial Institutions Value of the collateral Collateral pursuant to internal risk management thereof credit derivatives in the banking book thereof credit derivative amount + identity of counterparties (*1-n incidence) Table 5: Central Credit Register CollateralReport Main Report for Financial Institutions Identifying Data Report: Name, address and any other information required for positive identification of the obligor/obligor group. Credit exposure report/report of risk information: Exposures (book value) arising from transactions pursuant to Article 1 para. 1 nos. 3, 4, 6, 8 and 12 and Article 1 para. 2 no. 1 of the Federal Banking Act and Article 1 para. 2 nos. 3, 4 and Article 6 of the Payment Services Act as well as securitized exposures attributable to obligors ( ) and exposures arising from transactions relating to Annex I to CENTRAL CREDIT REGISTER REPORTING GUIDELINES, JUNE

18 Regulation (EU) No 575/2013 that are shown in Items and to Exposure limits arising from transactions pursuant to Article 1 para. 1 nos. 3, 4, 6, 8 and 12 and Article 1 para.2 no. 1 of the Federal Banking Act and Article 1 para. 2 nos. 3, 4 and Article 6 of the Payment Services Act as well as securitized exposures attributable to obligors are to be included in Items to and ; exposure limits arising from transactions relating to Annex I to Regulation (EU) No 575/2013 are shown in Items to The risk information report is limited to: the items of collateral ( , and ), the amount of specific valuation allowances ( ), the credit rating ( ) and, if applicable, the rating system ( ). Transmission of explanatory documentation regarding risk exposure Scope of Report for Contract Insurance Undertakings Regulation Governing Reporting to the Central Credit Register Annex 3A Table Central Credit Register Main Report for Insurance Companies Exposure information Lines of credit Drawdown Exposures to be reported in the balance sheet thereof non-revolving credit facilities and loans thereof securitized exposures thereof credit linked amount + identity of underlying (*1-n incidence) Exposures arising from off-balance sheet transactions pursuant to Annex I to Regulation (EU) No 575/ thereof lending commitments thereof credit derivatives must be filled out Table 6: Central Credit Register Main Report for Insurance Companies must not be filled out Collateral Report: Central Credit Register Main Report for Insurance Companies Value of the collateral Collateral pursuant to internal risk management thereof credit derivatives in the banking book thereof credit derivative amount + identity of counterparties (*1-n incidence) Table 7: Central Credit Register collateral report Main Report for Insurance Companies CENTRAL CREDIT REGISTER REPORTING GUIDELINES, JUNE

19 Identifying data report: Name, address and any other information required for positive identification of the obligor/obligor group. Credit exposure report/report of risk information: Exposures (book value) to obligors arising from non-revolving credit facilities and loans ( ), securitized exposures ( , ), and credit derivatives ( ). Exposure limits arising from non-revolving credit facilities and loans ( ) as well as lending commitments ( ). The risk information report is limited to the items of collateral ( , and ) Scope of Report for Foreign Branches of Austrian-Incorporated Reporting Entities Pursuant to Article 1 para. 1 nos. 1 to 3 of the Central Credit Register Reporting Regulation Exposures of a foreign branch of a reporting entity must be reported as a subitem of the parent entity subject to reporting requirements incorporated in Austria. The total for each country and borrower (not for each branch office!) should be specified in each line item. All items in Table 8 referring to lines of credit and amounts drawn must be reported, provided that the parent entity is also obligated to report these items. Further information can be found in the data transfer interface document (form GK ), which can be downloaded from the website of Oesterreichische Nationalbank. CENTRAL CREDIT REGISTER REPORTING GUIDELINES, JUNE

20 Exposure information Lines of credit Drawdown Exposures to be reported in the balance sheet thereof specialized lending thereof ownership interests thereof short-term interbank exposures up to one year thereof long-term interbank exposures longer than one year thereof revolving available credit thereof non-revolving credit facilities and loans thereof lease receivables thereof securitized exposures thereof trustee loans Exposures arising from off-balance sheet transactions pursuant to Annex I to Regulation (EU) No 575/ thereof other guarantee credits thereof lending commitments thereof guarantee credits for the benefit of another institution subject to reporting requirements thereof trustee loans thereof credit derivatives Counterparty default risk arising from derivatives pursuant to Annex II to Regulation (EU) No 575/2013 and credit derivatives Exposure value pursuant Art. 275 of Regulation (EU) No 575/ Exposure value pursuant Art. 274, 276 und 283 ff. of Regulation (EU) No 575/ thereof value of credit derivatives pursuant Art. 274, 276 und 283 ff. of Regulation (EU) No 575/ Table 8: Reports from Foreign Branches Main Central Credit Register Report Timing of Report Borrowers must be reported upon fulfillment of the criteria set forth in No Events Triggering a Reporting Obligation. The exposure of the individual borrower or obligor group (borrower group with joint and several liability or civil-law partnership [Gesellschaft bürgerlichen Rechts - GesbR]) determines when the reporting obligation arises. The exposure of a group of connected clients is of no significance in terms of the reporting obligation. Information on groups of connected clients is only used for exposure reports from the reports service of the Oesterreichische Nationalbank. Reports to the Central Credit Register the main report and the securitization report (cf. No. 5 Central Credit Register Securitization Report) must be compiled as of the last day of each month. The flawless reports must be submitted no later than the 16th banking day following the reporting date (Article 9 of the Central Credit Register Reporting Regulation). Credit institutions making a Central Credit Register Group securitization report must do so no later than the 15th calendar day of the second month after the reporting date Principle of Reporting Individual Borrowers A separate report must be made for each individual obligor or borrower, even if such obligor or borrower is part of a group of connected clients. An exception CENTRAL CREDIT REGISTER REPORTING GUIDELINES, JUNE

21 is made for the following obligor groups: Borrower groups with joint and several liability pursuant to Article 6 para. 2 of the Central Credit Register Reporting Regulation and civil-law partnerships pursuant to Article 6 para. 4 of the Central Credit Register Reporting Regulation. 2.2 Organizational Process of Reporting to the Oesterreichische Nationalbank Information and Assistance Available From the Oesterreichische Nationalbank The website of the Oesterreichische Nationalbankoffers an extensive range of information and applications intended to support reporting entities in fulfilling their reporting obligations and to assist them in researching key information on borrower exposure. The Bank's purpose in providing this information is to ensure a smooth processing of electronic reports. Under Statistik und Melderservice Melderservice Meldebestimmungen Zentralkreditregister, information such as these reporting standards may be accessed and the data transfer interface for transmitting Central Credit Register exposure reports and reporting risk information to the Oesterreichische Nationalbank may be called up (currently only in German). Here you will also find the authorization requirements for requesting data on borrower exposure ( ZKR-Obligo ) and reporting via the Internet/access validation routines ( ZKR-Web ) along with the latest news relating to the Central Credit Register. You will also be able to access the Central Credit Register identifying data reports application. This application is used to request identification numbers and to report new or modify existing identifying data (including data specifying borrower groups and groups of connected clients). Access to the Stammdaten-Applikation für BWG-Melder is enabled by entering a user name and password (registering for the Stammdaten-Applikation für BWG- Melder ensures that you will receive our newsletter by ). The Stammdaten-Applikation für BWG-Melder may also be called up directly from a portal operated by the Oesterreichische Nationalbank that makes use of the same user name and password. The Central Credit Register Exposure Information System ( ZKR Obligo Abfragen ), may likewise be consulted after logging in at This application enables access to information on the exposure of domestic borrowers and certain foreign borrowers (borrowers incorporated in Belgium, Germany, France, Italy, Portugal and Spain). Software certificates are used in this process in order to meet the extremely high security standards that must be guaranteed when transmitting confidential data on credit exposure. In addition, individual exposure reports and risk information may be transmitted to the Central Credit Register via the ZKR-Web application (also CENTRAL CREDIT REGISTER REPORTING GUIDELINES, JUNE

22 accessible via The aforementioned software certificate may also be utilized for this application. IT/technical issues Please contact the IT helpdesk (ext. 2777) for information on any technical issues (data exchange via Internet [SRM Secure Report Mailing] or via CONNECT:Direct, Stammdaten-Applikation für BWG-Melder (Central Credits Register identifying data application for reporting entities required to report under the Federal Banking Act), and online exposure reports/reports of risk information). Questions regarding identification and company data Employees of Statistical Information Systems and Data Management Division (SIDAT) of the Oesterreichische Nationalbank will be glad to answer any questions you may have relating to reporting to the Central Credit Register (phone: +43/01/ ). For capacity reasons, however, we ask that you please refer to this document and/or the user manuals on the OeNB website before contacting the Statistical Information Systems and Data Management Division Identification Numbers The Oesterreichische Nationalbank issues numbers for the purpose of borrower identification (obligor groups, groups of connected clients). These numbers consist of a consecutive series of integers that are issued exclusively to a specific borrower (obligor group, group of connected clients). Even if a borrower (obligor group, group of connected clients) no longer falls under the reporting requirements or is deleted for any other reason, the identification numbers are not intended to be issued to another borrower (obligor group, group of connected clients). The identification numbers for borrowers and obligor groups and for groups of connected clients have a maximum of eight digits. Identification number for groups of connected clients issued on or after January 1, 2008 can be additionally distinguished by their first two digits ( 99 or 79 ). Identification numbers for borrowers and obligor groups contain a modulo 11 check digit Identification Number Requests and Reports The identification numbers of obligors, obligor groups and groups of connected clients may be requested via Stammdaten-Applikation für BWG- Melder ( To do so, users must first register on the website of the Oesterreichische Nationalbank (Statistik und Melderservice/Melderservice/Meldebestimmungen Zentralkreditregister/ZKR- Stammdatenmeldungen). CENTRAL CREDIT REGISTER REPORTING GUIDELINES, JUNE

23 After processing the registration data, the Oesterreichische Nationalbank will issue a user name). and password). to the new user. The user name and password must be kept confidential. In order to submit credit exposure reports/reports of risk information, it is necessary to know the identification numbers of the individual borrowers or obligor groups. If an individual borrower's identification number is not known to the institution required to submit the report, an identification number request pursuant to Article 12 para. 1 of the Central Credit Register Reporting Regulation must be initiated when the borrower first becomes subject to the reporting obligation. The Oesterreichische Nationalbank will issue an identification number to a specific borrower or a specific obligor group upon initial compilation of the identifying data. The identification number is then sent by the Oesterreichische Nationalbank to the requesting institution by . Once the identification number has been disclosed, it must be included with all reports relating to the borrower (obligor group, group of connected clients) in question. Changes in identifying data that result in a new identification number being issued to a borrower (e.g. a change in legal form of a company) do not automatically lead to a transfer of the exposures already reported from the original identification number to the new number. In such cases, the institution must submit a new credit exposure report/report of risk information containing the current information to the Oesterreichische Nationalbank under the new identification number. Special case: only applicable to the groups required to be reported in connection with large exposures pursuant to Article 4 para. 1 no. 39 and Article 387 ff. of Regulation (EU) No 575/2013 The following groups are only to be reported in connection with large exposure reports: - Next of kin - Trustee groups - Combinations of unknown customers - Entities whose main source of financing is the reporting entity - Economically dependent entities (may also be taken into account in the Central Credit Register group formation, if it is a direct economically dependent entitiy) - Reports of (sub)groups of central, regional or local government authorities while including the central, regional or local government authority as head of the group (including the central, regional or local CENTRAL CREDIT REGISTER REPORTING GUIDELINES, JUNE

24 government authority in the Central Credit Register group formation is optional) For details on group formation techniques and the identification numbers to be used when reporting large exposures, please see the national FAQs (forthcoming) supplementing the EBA-ITS Transmission of Identifying Data Reports Identifying data reports (cf. Section3) i.e. initial reports and change reports as well as reports of obligor groups and groups of connected clients may only be made via electronic data transfer Data Carriers for Credit Exposure Reports/Reports of Risk Information: Pursuant to Article 10 para. 1 of the Central Credit Register Reporting Regulation, reports to the Central Credit Register must be made via electronic data transfer in standardized form. For this reason, exposure reports/reports of risk information (initial reports, updated reports, and change reports) may for legal reasons only be made by means of data exchange via Internet (SRM Secure Report Mailing) or CONNECT:Direct. Obligor exposure reports/reports of risk information may also be compiled online and sent via ZKR-Web at If batch reports are filed, the batch processing center must ensure that the reports from the individual credit or financial institutions appear under the institution code of the institution in question (e.g. reports from leasing subsidiaries of credit or financial institution must be made under their own institution code). The record layout required for utilization of the aforementioned reporting media (description of the Mefisto interface and the XML schema) can be downloaded from the website of the Oesterreichische Nationalbank. You will find details on the various technical means for submitting exposure reports/reports of risk information under No. 6.4 Communication Channels and Formats for Submitting/Receiving Reports on Exposures and Groups of Connected Clients to/from the Central Credit Register and for Validation Routines Validation Routines (Processing Improbable Reports) If a report is deemed improbable by the Oesterreichische Nationalbank, a validation request will be sent to the reporting entity in the manner selected by such reporting entity (cf. No. 6.4 Communication Channels and Formats for Submitting/Receiving Reports on Exposures and Groups of Connected Clients to/from the Central Credit Register and for Validation Routines in the Annex). It should be taken into consideration that security certificates are required to access the validation routines via Internet. CENTRAL CREDIT REGISTER REPORTING GUIDELINES, JUNE